Summary
In short
- A cold chain excursion record is a record used in KnowFleet that records a temperature deviation outside the acceptable range, with duration and product affected. It is built against FSMA, HACCP and forms part of the Cold Chain and Transport programme.
- Raised as soon as it is detected. Completed by the driver with quality.
- The template holds 70 fields across 5 sections.
- Scoring is severity band, where high is bad.
- FSMA is food Safety Modernization Act. Preventive controls, supplier verification, sanitary transport and intentional adulteration rules.
- It connects to the rest of the library: links Temperature Log; feeds Hold.
What it is
What it is
What is a cold chain excursion record?
A cold chain excursion record is a record used in KnowFleet that records a temperature deviation outside the acceptable range, with duration and product affected. It is built against FSMA, HACCP and forms part of the Cold Chain and Transport programme.
When is a cold chain excursion record completed?
A cold chain excursion record is completed at the moment the event happens, rather than reconstructed afterwards. Raised as soon as it is detected.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form CASE-2026-000
- You are running the Cold Chain and Transport programme and this is one of its steps
- A linked record needs this one to exist: links temperature log; feeds hold
Not for
- Temperature Log, which records product temperature through a journey, from loading to delivery.
- Trailer Sanitation Record, which records cleaning and inspection of a trailer before food loading.
- Anything outside KnowFleet, which belongs in the workspace that owns that process
Standards
What it is built against
FSMAFood Safety Modernization Act
Preventive controls, supplier verification, sanitary transport and intentional adulteration rules.
HACCPHazard Analysis and Critical Control Points
The seven principle method for identifying food safety hazards and controlling them at critical points.
FAQ
Frequently asked questions
What is the cold chain excursion record template based on?+
It is built against FSMA, HACCP. FSMA is food Safety Modernization Act. Preventive controls, supplier verification, sanitary transport and intentional adulteration rules. HACCP is hazard Analysis and Critical Control Points. The seven principle method for identifying food safety hazards and controlling them at critical points.
What sections does the cold chain excursion record contain?+
There are 5 sections: header, the excursion, cause, product decision, prevention. Together they hold 70 fields, 39 of which are required.
How often is a cold chain excursion record raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form CASE-2026-000, so it can be traced and referenced from other records.
Which programme does the cold chain excursion record belong to?+
It is part of Cold Chain and Transport. A cold chain with records, and a securement standard that holds on somebody else's road.
How is a cold chain excursion record scored?+
Scoring is severity band. High is bad. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the cold chain excursion record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the cold chain excursion record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowFleet — fleet and transport. Drivers, vehicles, hours, cargo securement and operator licence compliance.
Sources
Sources
- FSMA — Food Safety Modernization Act
- HACCP — Hazard Analysis and Critical Control Points