Summary
In short
- A trailer sanitation record is a record used in KnowFleet that records cleaning and inspection of a trailer before food loading. It is built against FSMA Sanitary Transportation rule and forms part of the Cold Chain and Transport programme.
- Completed before each food load. Carried out by the driver or wash facility.
- The template holds 49 fields across 4 sections.
- Scoring is pass or fail, where high is good.
- FSMA is food Safety Modernization Act. Preventive controls, supplier verification, sanitary transport and intentional adulteration rules.
- It connects to the rest of the library: links Asset.
What it is
What it is
What is a trailer sanitation record?
A trailer sanitation record is a record used in KnowFleet that records cleaning and inspection of a trailer before food loading. It is built against FSMA Sanitary Transportation rule and forms part of the Cold Chain and Transport programme.
When is a trailer sanitation record completed?
A trailer sanitation record is completed at the moment the event happens, rather than reconstructed afterwards. Completed before each food load.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form TSR-2026-000
- You are running the Cold Chain and Transport programme and this is one of its steps
- A linked record needs this one to exist: links asset
Not for
- Temperature Log, which records product temperature through a journey, from loading to delivery.
- Cold Chain Excursion Record, which records a temperature deviation outside the acceptable range, with duration and product affected.
- Anything outside KnowFleet, which belongs in the workspace that owns that process
Standards
What it is built against
FSMAFood Safety Modernization Act
Preventive controls, supplier verification, sanitary transport and intentional adulteration rules.
FAQ
Frequently asked questions
What is the trailer sanitation record template based on?+
It is built against FSMA Sanitary Transportation rule. FSMA is food Safety Modernization Act. Preventive controls, supplier verification, sanitary transport and intentional adulteration rules.
What sections does the trailer sanitation record contain?+
There are 4 sections: header, cleaning, allergen and cross contamination, verification. Together they hold 49 fields, 35 of which are required.
How often is a trailer sanitation record raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form TSR-2026-000, so it can be traced and referenced from other records.
Which programme does the trailer sanitation record belong to?+
It is part of Cold Chain and Transport. A cold chain with records, and a securement standard that holds on somebody else's road.
How is a trailer sanitation record scored?+
Scoring is pass or fail. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the trailer sanitation record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the trailer sanitation record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowFleet — fleet and transport. Drivers, vehicles, hours, cargo securement and operator licence compliance.
Sources
Sources
- FSMA — Food Safety Modernization Act