Summary
In short
- An expiry and rotation check is a checklist used in KnowLogistics that checks that stock is being rotated correctly and that nothing is approaching or past its date. It is built against BRCGS Food Safety Issue 9 and forms part of the Inventory Accuracy programme.
- Run per zone on a schedule. Carried out by the area owner.
- The template holds 45 fields across 5 sections.
- Scoring is rotation compliance, where high is good.
- BRCGS Food Safety Issue 9 is bRCGS Global Standard for Food Safety. A GFSI recognised food safety certification scheme. Issue 9 is the current edition.
- It connects to the rest of the library: links Stock Location Audit and Product Register.
What it is
What it is
What is an expiry and rotation check?
An expiry and rotation check is a checklist used in KnowLogistics that checks that stock is being rotated correctly and that nothing is approaching or past its date. It is built against BRCGS Food Safety Issue 9 and forms part of the Inventory Accuracy programme.
When is an expiry and rotation check completed?
An expiry and rotation check is completed at the point in the process the check protects, every time that process runs. Run per zone on a schedule.
When to use it
When to use it, and when not to
This checklist is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this checklist covers has occurred, or is about to
- The workspace is being set up, or the register needs an entry added or retired
- You are running the Inventory Accuracy programme and this is one of its steps
- A linked record needs this one to exist: links stock location audit and product register
Not for
- Cycle Count Record, which counts a defined slice of stock while operations continue, rather than shutting the site once a year.
- Stock Count Variance Investigation, which investigates why a counted quantity did not match the system quantity, before anybody adjusts it.
- Inventory Adjustment Authorisation, which authorises a change to a system stock figure, with the reason and the evidence behind it.
- Anything outside KnowLogistics, which belongs in the workspace that owns that process
Standards
What it is built against
BRCGS Food Safety Issue 9BRCGS Global Standard for Food Safety
A GFSI recognised food safety certification scheme. Issue 9 is the current edition.
BRCGSBrand Reputation Compliance Global Standards
A family of GFSI recognised certification schemes covering food, packaging and storage and distribution.
BRCBRCGS Global Standard for Food Safety
The earlier name for BRCGS. Clause numbers refer to the food safety standard.
FAQ
Frequently asked questions
What is the expiry and rotation check template based on?+
It is built against BRCGS Food Safety Issue 9. BRCGS Food Safety Issue 9 is bRCGS Global Standard for Food Safety. A GFSI recognised food safety certification scheme. Issue 9 is the current edition. BRCGS is brand Reputation Compliance Global Standards. A family of GFSI recognised certification schemes covering food, packaging and storage and distribution.
What sections does the expiry and rotation check contain?+
There are 5 sections: header, rotation, dates, related records, outcome. Together they hold 45 fields, 35 of which are required.
How many expiry and rotation check records should we have?+
This is a singleton. One record per workspace, set up once and maintained, rather than one per event. Other templates refer back to it.
Which programme does the expiry and rotation check belong to?+
It is part of Inventory Accuracy. Adjustments investigated before they are posted, and location accuracy measured separately.
How is an expiry and rotation check scored?+
Scoring is rotation compliance. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the expiry and rotation check template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the expiry and rotation check library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowLogistics — supply chain execution. Inbound, outbound, inventory, yard, claims, supplier lifecycle and customs.
Meet KnowLogistics→Sources
Sources
- BRCGS Food Safety Issue 9 — BRCGS Global Standard for Food Safety
- BRCGS — Brand Reputation Compliance Global Standards
- BRC — BRCGS Global Standard for Food Safety