Summary
In short
- A stock location audit is an inspection used in KnowLogistics that checks that what the system says is in a location is actually in that location, and nothing else is. It is built against ISO 9001 cl.8.5.4 and forms part of the Inventory Accuracy programme.
- Run per zone on a schedule. Carried out by the inventory controller.
- The template holds 46 fields across 4 sections.
- Scoring is locations accurate, where high is good.
- ISO 9001 is quality management systems. The international standard for consistently meeting customer and regulatory requirements. Certifiable.
- It connects to the rest of the library: links Cycle Count and Storage Location Register.
What it is
What it is
What is a stock location audit?
A stock location audit is an inspection used in KnowLogistics that checks that what the system says is in a location is actually in that location, and nothing else is. It is built against ISO 9001 cl.8.5.4 and forms part of the Inventory Accuracy programme.
When is a stock location audit completed?
A stock location audit is completed on the inspection frequency set in your programme, and again after any change to the asset or area. Run per zone on a schedule.
When to use it
When to use it, and when not to
This inspection is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this inspection covers has occurred, or is about to
- The workspace is being set up, or the register needs an entry added or retired
- You are running the Inventory Accuracy programme and this is one of its steps
- A linked record needs this one to exist: links cycle count and storage location register
Not for
- Cycle Count Record, which counts a defined slice of stock while operations continue, rather than shutting the site once a year.
- Stock Count Variance Investigation, which investigates why a counted quantity did not match the system quantity, before anybody adjusts it.
- Inventory Adjustment Authorisation, which authorises a change to a system stock figure, with the reason and the evidence behind it.
- Anything outside KnowLogistics, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 9001Quality management systems
The international standard for consistently meeting customer and regulatory requirements. Certifiable.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the stock location audit template based on?+
It is built against ISO 9001 cl.8.5.4. ISO 9001 is quality management systems. The international standard for consistently meeting customer and regulatory requirements. Certifiable. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the stock location audit contain?+
There are 4 sections: header, what was found, location condition, outcome. Together they hold 46 fields, 37 of which are required.
How many stock location audit records should we have?+
This is a singleton. One record per workspace, set up once and maintained, rather than one per event. Other templates refer back to it.
Which programme does the stock location audit belong to?+
It is part of Inventory Accuracy. Adjustments investigated before they are posted, and location accuracy measured separately.
How is a stock location audit scored?+
Scoring is locations accurate. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the stock location audit template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the stock location audit library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowLogistics — supply chain execution. Inbound, outbound, inventory, yard, claims, supplier lifecycle and customs.
Meet KnowLogistics→Sources
Sources
- ISO 9001 — Quality management systems
- ISO — International Organization for Standardization