Summary
In short
- A stock count variance investigation is a record used in KnowLogistics that investigates why a counted quantity did not match the system quantity, before anybody adjusts it. It is built against ISO 9001 cl.10.2 and forms part of the Inventory Accuracy programme.
- Raised on any variance above tolerance. Completed by the inventory controller.
- The template holds 48 fields across 5 sections.
- Scoring is variance explained, where high is good.
- ISO 9001 is quality management systems. The international standard for consistently meeting customer and regulatory requirements. Certifiable.
- It connects to the rest of the library: feeds Inventory Adjustment and RCA.
What it is
What it is
What is a stock count variance investigation?
A stock count variance investigation is a record used in KnowLogistics that investigates why a counted quantity did not match the system quantity, before anybody adjusts it. It is built against ISO 9001 cl.10.2 and forms part of the Inventory Accuracy programme.
When is a stock count variance investigation completed?
A stock count variance investigation is completed at the moment the event happens, rather than reconstructed afterwards. Raised on any variance above tolerance.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- The workspace is being set up, or the register needs an entry added or retired
- You are running the Inventory Accuracy programme and this is one of its steps
- A linked record needs this one to exist: feeds inventory adjustment and rca
Not for
- Cycle Count Record, which counts a defined slice of stock while operations continue, rather than shutting the site once a year.
- Inventory Adjustment Authorisation, which authorises a change to a system stock figure, with the reason and the evidence behind it.
- Stock Location Audit, which checks that what the system says is in a location is actually in that location, and nothing else is.
- Anything outside KnowLogistics, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 9001Quality management systems
The international standard for consistently meeting customer and regulatory requirements. Certifiable.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the stock count variance investigation template based on?+
It is built against ISO 9001 cl.10.2. ISO 9001 is quality management systems. The international standard for consistently meeting customer and regulatory requirements. Certifiable. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the stock count variance investigation contain?+
There are 5 sections: header, checked, likely cause, evidence, outcome. Together they hold 48 fields, 38 of which are required.
How many stock count variance investigation records should we have?+
This is a singleton. One record per workspace, set up once and maintained, rather than one per event. Other templates refer back to it.
Which programme does the stock count variance investigation belong to?+
It is part of Inventory Accuracy. Adjustments investigated before they are posted, and location accuracy measured separately.
How is a stock count variance investigation scored?+
Scoring is variance explained. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the stock count variance investigation template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the stock count variance investigation library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowLogistics — supply chain execution. Inbound, outbound, inventory, yard, claims, supplier lifecycle and customs.
Meet KnowLogistics→Sources
Sources
- ISO 9001 — Quality management systems
- ISO — International Organization for Standardization