Summary
In short
- A fleet compliance audit is an audit used in KnowFleet that audits your whole road transport operation against regulatory requirements, covering driver files, hours, maintenance and records. It is built against FMCSA 385, NSC and forms part of the Fleet and Driver Compliance programme.
- Run yearly. Carried out internally or by a consultant.
- The template holds 67 fields across 9 sections, with findings repeating for each entry.
- Scoring is weighted percent, where high is good.
- FMCSA 385 is safety fitness and ratings. How carrier safety is rated and what triggers intervention.
- It connects to the rest of the library: links Worker, Asset; feeds Finding.
What it is
What it is
What is a fleet compliance audit?
A fleet compliance audit is an audit used in KnowFleet that audits your whole road transport operation against regulatory requirements, covering driver files, hours, maintenance and records. It is built against FMCSA 385, NSC and forms part of the Fleet and Driver Compliance programme.
When is a fleet compliance audit completed?
A fleet compliance audit is completed on the audit schedule, and wherever a finding elsewhere suggests a systemic gap. Run yearly.
When to use it
When to use it, and when not to
This audit is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this audit covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form AUD-2026-000
- You are running the Fleet and Driver Compliance programme and this is one of its steps
- A linked record needs this one to exist: links worker, asset; feeds finding
Not for
- Carrier Safety Rating Review, which reviews your carrier safety scores and roadside violation trends.
- Vehicle Roadworthiness Declaration, which records the operator's declaration that a vehicle is roadworthy before it leaves site.
- Operator Licence Compliance Review, which reviews compliance with operator licence undertakings covering maintenance, drivers hours, vehicle numbers and operating centre.
- Anything outside KnowFleet, which belongs in the workspace that owns that process
Standards
What it is built against
FMCSA 385Safety fitness and ratings
How carrier safety is rated and what triggers intervention.
FMCSAFederal Motor Carrier Safety Administration
The United States commercial road transport regulator.
NSCNational Safety Council
United States safety body publishing guidance and injury statistics used for benchmarking.
CSACanadian Standards Association
Canadian consensus standards. Frequently referenced into provincial regulation, which makes them enforceable.
FAQ
Frequently asked questions
What is the fleet compliance audit template based on?+
It is built against FMCSA 385, NSC. FMCSA 385 is safety fitness and ratings. How carrier safety is rated and what triggers intervention. FMCSA is federal Motor Carrier Safety Administration. The United States commercial road transport regulator.
What sections does the fleet compliance audit contain?+
There are 9 sections: header, driver records, vehicle records, hours of service, operations, management, findings, related records, result. Together they hold 67 fields, 55 of which are required.
How often is a fleet compliance audit raised?+
A new record is raised on the audit schedule, and wherever a finding elsewhere suggests a systemic gap. Each one is given an ID in the form AUD-2026-000, so it can be traced and referenced from other records.
Which programme does the fleet compliance audit belong to?+
It is part of Fleet and Driver Compliance. An operator licence position you could defend at an audit tomorrow.
How is a fleet compliance audit scored?+
Scoring is weighted percent. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the fleet compliance audit template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the fleet compliance audit library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowFleet — fleet and transport. Drivers, vehicles, hours, cargo securement and operator licence compliance.
Sources
Sources
- FMCSA 385 — Safety fitness and ratings
- FMCSA — Federal Motor Carrier Safety Administration
- NSC — National Safety Council
- CSA — Canadian Standards Association