Summary
In short
- An indemnity and contract record is a record used in KnowContractor that holds the signed contract and its safety, indemnity and liability terms. It is built against Contract law and forms part of the Contractor Onboarding and Management programme.
- Completed before work begins. Managed by procurement with legal.
- The template holds 45 fields across 5 sections.
- Contract law is contract law. General legal obligations arising from the agreement rather than from regulation.
- It connects to the rest of the library: links Vendor.
What it is
What it is
What is an indemnity and contract record?
An indemnity and contract record is a record used in KnowContractor that holds the signed contract and its safety, indemnity and liability terms. It is built against Contract law and forms part of the Contractor Onboarding and Management programme.
When is an indemnity and contract record completed?
An indemnity and contract record is completed at the moment the event happens, rather than reconstructed afterwards. Completed before work begins.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form IND-2026-000
- You are running the Contractor Onboarding and Management programme and this is one of its steps
- A linked record needs this one to exist: links vendor
Not for
- Insurance Certificate Record, which holds the contractor's insurance certificates with coverage amounts and expiry dates.
- Workers Compensation Clearance, which confirms the contractor is in good standing with the workers compensation authority.
- Insurance Adequacy Review, which checks that coverage limits and types match the risk of the work being done.
- Anything outside KnowContractor, which belongs in the workspace that owns that process
Standards
What it is built against
Contract lawContract law
General legal obligations arising from the agreement rather than from regulation.
FAQ
Frequently asked questions
What is the indemnity and contract record template based on?+
It is built against Contract law. Contract law is contract law. General legal obligations arising from the agreement rather than from regulation.
What sections does the indemnity and contract record contain?+
There are 5 sections: header, safety obligations, food safety obligations, indemnity, outcome. Together they hold 45 fields, 38 of which are required.
How often is an indemnity and contract record raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form IND-2026-000, so it can be traced and referenced from other records.
Which programme does the indemnity and contract record belong to?+
It is part of Contractor Onboarding and Management. Nobody through the gate without evidence, and performance that feeds the next award.
Can the indemnity and contract record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the indemnity and contract record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowContractor — contractor management. Prequalification, approval, induction, permits and performance.
Sources
Sources
- Contract law — Contract law