Summary
In short
- A job specific training record is a record used in KnowTrain that records the hands on training for the actual job the person will do. It is built against ISO 45001 cl.7.2 and forms part of the Worker Onboarding and Induction programme.
- Delivered over the first weeks. Run by a trainer or experienced worker.
- The template holds 55 fields across 5 sections.
- Scoring is competency achieved, where high is good.
- ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
- It connects to the rest of the library: links Worker, Job, Course.
What it is
What it is
What is a job specific training record?
A job specific training record is a record used in KnowTrain that records the hands on training for the actual job the person will do. It is built against ISO 45001 cl.7.2 and forms part of the Worker Onboarding and Induction programme.
When is a job specific training record completed?
A job specific training record is completed at the moment the event happens, rather than reconstructed afterwards. Delivered over the first weeks.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form TRN-2026-000
- You are running the Worker Onboarding and Induction programme and this is one of its steps
- A linked record needs this one to exist: links worker, job, course
Not for
- New Hire Orientation, which introduces a new worker to the company, the site and how things are done here.
- Site Safety Induction, which covers the hazards and rules specific to this site, with photographs of the real areas.
- Department Orientation, which introduces the specific department, its work, its people and its risks.
- Anything outside KnowTrain, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 45001Occupational health and safety management systems
The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the job specific training record template based on?+
It is built against ISO 45001 cl.7.2. ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the job specific training record contain?+
There are 5 sections: header, task content, training stages, assessment, outcome. Together they hold 55 fields, 38 of which are required.
How often is a job specific training record raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form TRN-2026-000, so it can be traced and referenced from other records.
Which programme does the job specific training record belong to?+
It is part of Worker Onboarding and Induction. New and temporary workers who know what to do before they touch anything.
How is a job specific training record scored?+
Scoring is competency achieved. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the job specific training record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the job specific training record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowTrain — training and credentials. Induction, competency, toolbox talks, refreshers and expiry tracking.
Meet KnowTrain→Sources
Sources
- ISO 45001 — Occupational health and safety management systems
- ISO — International Organization for Standardization