Summary
In short
- A permit linked work record is a record used in KnowMaintain that connects maintenance work to the safety permits it requires, such as isolation, hot work or confined space. It is built against OSHA 1910.147, ISO 45001 cl.8.1 and forms part of the Planned Maintenance programme.
- Completed alongside the work order. Signed by the technician and permit issuer.
- The template holds 36 fields across 4 sections, with permits held repeating for each entry.
- ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
- It connects to the rest of the library: links Work Order, Permit.
What it is
What it is
What is a permit linked work record?
A permit linked work record is a record used in KnowMaintain that connects maintenance work to the safety permits it requires, such as isolation, hot work or confined space. It is built against OSHA 1910.147, ISO 45001 cl.8.1 and forms part of the Planned Maintenance programme.
When is a permit linked work record completed?
A permit linked work record is completed at the moment the event happens, rather than reconstructed afterwards. Completed alongside the work order.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form PLW-2026-000
- You are running the Planned Maintenance programme and this is one of its steps
- A linked record needs this one to exist: links work order, permit
Not for
- Maintenance Request, which asks maintenance to look at a problem or carry out a job.
- Work Order, which the main record for a planned maintenance job, covering what, where, who and when.
- Corrective Work Order, which covers a repair to fix something that has already failed or degraded.
- Anything outside KnowMaintain, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 45001Occupational health and safety management systems
The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
OSHA 1910.147Control of hazardous energy, lockout and tagout
The United States lockout standard. Sets what an energy control procedure must contain, periodic inspection and training.
OSHAOccupational Safety and Health Administration
The United States workplace safety regulator. Its standards are law where they apply.
FAQ
Frequently asked questions
What is the permit linked work record template based on?+
It is built against OSHA 1910.147, ISO 45001 cl.8.1. ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the permit linked work record contain?+
There are 4 sections: header, permits held, compliance during work, closure. Together they hold 36 fields, 30 of which are required.
How often is a permit linked work record raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form PLW-2026-000, so it can be traced and referenced from other records.
Which programme does the permit linked work record belong to?+
It is part of Planned Maintenance. Planned work completed on time, with backlog age visible rather than aggregated away.
Can the permit linked work record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the permit linked work record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowMaintain — asset maintenance. Work orders, planned maintenance, calibration, reliability and shutdowns.
Meet KnowMaintain→Sources
Sources
- ISO 45001 — Occupational health and safety management systems
- ISO — International Organization for Standardization
- OSHA 1910.147 — Control of hazardous energy, lockout and tagout
- OSHA — Occupational Safety and Health Administration