Summary
In short
- A site access authorization is a record used in KnowContractor that authorises a contractor worker to enter the site for a defined period and area. It is built against ISO 45001 cl.8.1.4 and forms part of the Contractor Onboarding and Management programme.
- Issued once induction and verification are complete. Managed by reception or security.
- The template holds 42 fields across 5 sections.
- ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
- It connects to the rest of the library: links Vendor, Worker, Site.
What it is
What it is
What is a site access authorization?
A site access authorization is a record used in KnowContractor that authorises a contractor worker to enter the site for a defined period and area. It is built against ISO 45001 cl.8.1.4 and forms part of the Contractor Onboarding and Management programme.
When is a site access authorization completed?
A site access authorization is completed at the moment the event happens, rather than reconstructed afterwards. Issued once induction and verification are complete.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form SAA-2026-000
- You are running the Contractor Onboarding and Management programme and this is one of its steps
- A linked record needs this one to exist: links vendor, worker, site
Not for
- Contractor Site Induction, which introduces a contractor to your site rules, hazards, emergency arrangements and permit requirements.
- Contractor Worker Register, which lists every individual contractor worker on site, with their induction and certification status.
- Contractor Competency Verification, which verifies that contractor workers hold the tickets and training their work requires.
- Anything outside KnowContractor, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 45001Occupational health and safety management systems
The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the site access authorization template based on?+
It is built against ISO 45001 cl.8.1.4. ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the site access authorization contain?+
There are 5 sections: header, prerequisites, access granted, issue, closure. Together they hold 42 fields, 35 of which are required.
How often is a site access authorization raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form SAA-2026-000, so it can be traced and referenced from other records.
Which programme does the site access authorization belong to?+
It is part of Contractor Onboarding and Management. Nobody through the gate without evidence, and performance that feeds the next award.
Can the site access authorization template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the site access authorization library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowContractor — contractor management. Prequalification, approval, induction, permits and performance.
Sources
Sources
- ISO 45001 — Occupational health and safety management systems
- ISO — International Organization for Standardization