Summary
In short
- A vehicle safety inspection is an inspection used in KnowFleet that records the periodic safety inspection of a commercial vehicle to the required standard, with defects classified. It is built against ISO 55001 cl.8.1 and forms part of the Fleet and Driver Compliance programme.
- Run at the mandated interval. Carried out by a competent inspector.
- The template holds 51 fields across 6 sections.
- Scoring is pass rate, where high is good.
- ISO 55001 is asset management systems. The international standard for getting value from physical assets across their whole life. Underpins the maintenance templates.
- It connects to the rest of the library: links Service record, Roadworthiness.
What it is
What it is
What is a vehicle safety inspection?
A vehicle safety inspection is an inspection used in KnowFleet that records the periodic safety inspection of a commercial vehicle to the required standard, with defects classified. It is built against ISO 55001 cl.8.1 and forms part of the Fleet and Driver Compliance programme.
When is a vehicle safety inspection completed?
A vehicle safety inspection is completed on the inspection frequency set in your programme, and again after any change to the asset or area. Run at the mandated interval.
When to use it
When to use it, and when not to
This inspection is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this inspection covers has occurred, or is about to
- The workspace is being set up, or the register needs an entry added or retired
- You are running the Fleet and Driver Compliance programme and this is one of its steps
- A linked record needs this one to exist: links service record, roadworthiness
Not for
- Vehicle Service Record, which records a scheduled vehicle service, what was done, parts used and the next due point.
- Tyre Management Record, which records tyre condition, pressure, tread depth and replacement across the fleet.
- Refrigeration Unit Service Record, which records service and performance testing of a transport refrigeration unit, including temperature pull down and refrigerant.
- Anything outside KnowFleet, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 55001Asset management systems
The international standard for getting value from physical assets across their whole life. Underpins the maintenance templates.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the vehicle safety inspection template based on?+
It is built against ISO 55001 cl.8.1. ISO 55001 is asset management systems. The international standard for getting value from physical assets across their whole life. Underpins the maintenance templates. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the vehicle safety inspection contain?+
There are 6 sections: header, inspection, defects, records, related records, outcome. Together they hold 51 fields, 45 of which are required.
How many vehicle safety inspection records should we have?+
This is a singleton. One record per workspace, set up once and maintained, rather than one per event. Other templates refer back to it.
Which programme does the vehicle safety inspection belong to?+
It is part of Fleet and Driver Compliance. An operator licence position you could defend at an audit tomorrow.
How is a vehicle safety inspection scored?+
Scoring is pass rate. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the vehicle safety inspection template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the vehicle safety inspection library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowFleet — fleet and transport. Drivers, vehicles, hours, cargo securement and operator licence compliance.
Sources
Sources
- ISO 55001 — Asset management systems
- ISO — International Organization for Standardization