Summary
In short
- A housekeeping deficiency report is a record used in KnowSafe that reports untidy or obstructed areas that create slip, trip and fire risk. It is built against OSHA 1910.22 and forms part of the Incident and Investigation programme.
- Raised whenever a problem is seen. Completed by anyone.
- The template holds 22 fields across 4 sections.
- Scoring is severity band, where high is bad.
- OSHA 1910.22 is walking and working surfaces. Housekeeping, floor condition, drainage and safe access.
- It connects to the rest of the library: feeds CAPA.
What it is
What it is
What is a housekeeping deficiency report?
A housekeeping deficiency report is a record used in KnowSafe that reports untidy or obstructed areas that create slip, trip and fire risk. It is built against OSHA 1910.22 and forms part of the Incident and Investigation programme.
When is a housekeeping deficiency report completed?
A housekeeping deficiency report is completed at the moment the event happens, rather than reconstructed afterwards. Raised whenever a problem is seen.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form CASE-2026-000
- You are running the Incident and Investigation programme and this is one of its steps
- A linked record needs this one to exist: feeds capa
Not for
- Hazard Report, which reports something that could hurt someone, before it does.
- Unsafe Condition Report, which reports a physical problem such as a damaged guard, a spill, poor lighting or a blocked exit.
- Unsafe Act Report, which reports a way of working that puts someone at risk.
- Anything outside KnowSafe, which belongs in the workspace that owns that process
Standards
What it is built against
OSHA 1910.22Walking and working surfaces
Housekeeping, floor condition, drainage and safe access.
OSHAOccupational Safety and Health Administration
The United States workplace safety regulator. Its standards are law where they apply.
FAQ
Frequently asked questions
What is the housekeeping deficiency report template based on?+
It is built against OSHA 1910.22. OSHA 1910.22 is walking and working surfaces. Housekeeping, floor condition, drainage and safe access. OSHA is occupational Safety and Health Administration. The United States workplace safety regulator. Its standards are law where they apply.
What sections does the housekeeping deficiency report contain?+
There are 4 sections: report, where, the deficiency, response. Together they hold 22 fields, 17 of which are required.
How often is a housekeeping deficiency report raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form CASE-2026-000, so it can be traced and referenced from other records.
Which programme does the housekeeping deficiency report belong to?+
It is part of Incident and Investigation. A single case thread from the event to a verified corrective action, with regulatory reporting handled.
How is a housekeeping deficiency report scored?+
Scoring is severity band. High is bad. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the housekeeping deficiency report template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the housekeeping deficiency report library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowSafe — safety and compliance. Incidents, hazards, permits, inspections and the critical controls behind them.
Meet KnowSafe→Sources
Sources
- OSHA 1910.22 — Walking and working surfaces
- OSHA — Occupational Safety and Health Administration