Summary
In short
- An unsafe condition report is a record used in KnowSafe that reports a physical problem such as a damaged guard, a spill, poor lighting or a blocked exit. It is built against ISO 45001 cl.6.1.2 and forms part of the Incident and Investigation programme.
- Raised on the spot by anyone who sees it. Captures location, photo and how urgent it is.
- The template holds 24 fields across 4 sections.
- Scoring is urgency band, where high is bad.
- ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
- It connects to the rest of the library: feeds CAPA, work order.
What it is
What it is
What is an unsafe condition report?
An unsafe condition report is a record used in KnowSafe that reports a physical problem such as a damaged guard, a spill, poor lighting or a blocked exit. It is built against ISO 45001 cl.6.1.2 and forms part of the Incident and Investigation programme.
When is an unsafe condition report completed?
An unsafe condition report is completed at the moment the event happens, rather than reconstructed afterwards. Raised on the spot by anyone who sees it.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form CASE-2026-000
- You are running the Incident and Investigation programme and this is one of its steps
- A linked record needs this one to exist: feeds capa, work order
Not for
- Hazard Report, which reports something that could hurt someone, before it does.
- Unsafe Act Report, which reports a way of working that puts someone at risk.
- Stop Work Record, which records that work was stopped because it was not safe to continue.
- Anything outside KnowSafe, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 45001Occupational health and safety management systems
The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the unsafe condition report template based on?+
It is built against ISO 45001 cl.6.1.2. ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the unsafe condition report contain?+
There are 4 sections: report, where, the condition, response. Together they hold 24 fields, 15 of which are required.
How often is an unsafe condition report raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form CASE-2026-000, so it can be traced and referenced from other records.
Which programme does the unsafe condition report belong to?+
It is part of Incident and Investigation. A single case thread from the event to a verified corrective action, with regulatory reporting handled.
How is an unsafe condition report scored?+
Scoring is urgency band. High is bad. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the unsafe condition report template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the unsafe condition report library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowSafe — safety and compliance. Incidents, hazards, permits, inspections and the critical controls behind them.
Meet KnowSafe→Sources
Sources
- ISO 45001 — Occupational health and safety management systems
- ISO — International Organization for Standardization