Summary
In short
- A laboratory sample log is a record used in KnowQuality that logs every sample taken for testing, with what it is, why it was taken and where it went. It is built against ISO 17025 cl.7.4 and forms part of the Laboratory and Testing programme.
- Completed at the point of sampling. Kept by whoever sampled.
- The template holds 41 fields across 4 sections.
- Scoring is samples logged, where high is good.
- ISO 17025 is testing and calibration laboratory competence. What a laboratory must demonstrate to be accredited for the tests it reports.
- It connects to the rest of the library: links Micro results, Chemical results.
What it is
What it is
What is a laboratory sample log?
A laboratory sample log is a record used in KnowQuality that logs every sample taken for testing, with what it is, why it was taken and where it went. It is built against ISO 17025 cl.7.4 and forms part of the Laboratory and Testing programme.
When is a laboratory sample log completed?
A laboratory sample log is completed at the moment the event happens, rather than reconstructed afterwards. Completed at the point of sampling.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form LSL-2026-000
- You are running the Laboratory and Testing programme and this is one of its steps
- A linked record needs this one to exist: links micro results, chemical results
Not for
- Microbiological Result Record, which records a micro result against its specification, with the action taken where it is out.
- Chemical and Compositional Result Record, which records analytical results for composition, additives, contaminants or nutritional claims.
- Laboratory Method Verification, which verifies that a test method performs as expected in your hands, on your matrix, before results are relied on.
- Anything outside KnowQuality, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 17025Testing and calibration laboratory competence
What a laboratory must demonstrate to be accredited for the tests it reports.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the laboratory sample log template based on?+
It is built against ISO 17025 cl.7.4. ISO 17025 is testing and calibration laboratory competence. What a laboratory must demonstrate to be accredited for the tests it reports. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the laboratory sample log contain?+
There are 4 sections: header, what was sampled, handling, testing requested. Together they hold 41 fields, 30 of which are required.
How often is a laboratory sample log raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form LSL-2026-000, so it can be traced and referenced from other records.
Which programme does the laboratory sample log belong to?+
It is part of Laboratory and Testing. Results you can defend, and retesting governed by a protocol written before the retest.
How is a laboratory sample log scored?+
Scoring is samples logged. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the laboratory sample log template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the laboratory sample log library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowQuality — quality and food safety. HACCP, nonconformance, traceability, laboratory and customer complaints.
Sources
Sources
- ISO 17025 — Testing and calibration laboratory competence
- ISO — International Organization for Standardization