Summary
In short
- A maintenance calibration record is a record used in KnowMaintain that records calibration of maintenance instruments such as torque wrenches, pressure gauges and multimeters. It is built against ISO 9001 cl.7.1.5 and forms part of the Laboratory and Testing programme.
- Completed at each calibration. Carried out internally or externally.
- The template holds 38 fields across 3 sections, with results repeating for each entry.
- Scoring is pass or fail, where high is good.
- ISO 9001 is quality management systems. The international standard for consistently meeting customer and regulatory requirements. Certifiable.
- It connects to the rest of the library: links Asset.
What it is
What it is
What is a maintenance calibration record?
A maintenance calibration record is a record used in KnowMaintain that records calibration of maintenance instruments such as torque wrenches, pressure gauges and multimeters. It is built against ISO 9001 cl.7.1.5 and forms part of the Laboratory and Testing programme.
When is a maintenance calibration record completed?
A maintenance calibration record is completed at the moment the event happens, rather than reconstructed afterwards. Completed at each calibration.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form MCAL-2026-000
- You are running the Laboratory and Testing programme and this is one of its steps
- A linked record needs this one to exist: links asset
Not for
- Instrument Loop Check, which verifies a control instrument reads correctly from sensor through to display or control system.
- Safety Device Test Record, which tests safety devices such as relief valves, trips and interlocks to prove they operate at their set point.
- Calibration Schedule Review, which reviews whether calibration intervals are still appropriate based on drift history.
- Anything outside KnowMaintain, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 9001Quality management systems
The international standard for consistently meeting customer and regulatory requirements. Certifiable.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the maintenance calibration record template based on?+
It is built against ISO 9001 cl.7.1.5. ISO 9001 is quality management systems. The international standard for consistently meeting customer and regulatory requirements. Certifiable. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the maintenance calibration record contain?+
There are 3 sections: header, results, outcome. Together they hold 38 fields, 28 of which are required.
How often is a maintenance calibration record raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form MCAL-2026-000, so it can be traced and referenced from other records.
Which programme does the maintenance calibration record belong to?+
It is part of Laboratory and Testing, Statistical Process Control, Calibration and Measurement. Results you can defend, and retesting governed by a protocol written before the retest.
How is a maintenance calibration record scored?+
Scoring is pass or fail. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the maintenance calibration record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the maintenance calibration record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowMaintain — asset maintenance. Work orders, planned maintenance, calibration, reliability and shutdowns.
Meet KnowMaintain→Sources
Sources
- ISO 9001 — Quality management systems
- ISO — International Organization for Standardization