Summary
In short
- A parts receipt inspection is an inspection used in KnowMaintain that inspects incoming spare parts for correct part number, damage, certification and food grade compliance. It is built against ISO 55001 cl.8.1 and forms part of the Planned Maintenance programme.
- Completed at receipt. Carried out by stores.
- The template holds 44 fields across 5 sections, with parts received repeating for each entry.
- Scoring is pass rate, where high is good.
- ISO 55001 is asset management systems. The international standard for getting value from physical assets across their whole life. Underpins the maintenance templates.
- It connects to the rest of the library: links Spare parts register, Suppliers.
What it is
What it is
What is a parts receipt inspection?
A parts receipt inspection is an inspection used in KnowMaintain that inspects incoming spare parts for correct part number, damage, certification and food grade compliance. It is built against ISO 55001 cl.8.1 and forms part of the Planned Maintenance programme.
When is a parts receipt inspection completed?
A parts receipt inspection is completed on the inspection frequency set in your programme, and again after any change to the asset or area. Completed at receipt.
When to use it
When to use it, and when not to
This inspection is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this inspection covers has occurred, or is about to
- The workspace is being set up, or the register needs an entry added or retired
- You are running the Planned Maintenance programme and this is one of its steps
- A linked record needs this one to exist: links spare parts register, suppliers
Not for
- Parts Issue and Return Record, which records parts issued to a job and any returned unused.
- Storeroom Condition Inspection, which checks storage conditions, segregation, shelf life and preservation of held spares.
- Obsolescence Review, which reviews spares and assets whose parts are no longer manufactured, and what the plan is before the last one is used.
- Anything outside KnowMaintain, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 55001Asset management systems
The international standard for getting value from physical assets across their whole life. Underpins the maintenance templates.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the parts receipt inspection template based on?+
It is built against ISO 55001 cl.8.1. ISO 55001 is asset management systems. The international standard for getting value from physical assets across their whole life. Underpins the maintenance templates. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the parts receipt inspection contain?+
There are 5 sections: header, parts received, summary, related records, result. Together they hold 44 fields, 35 of which are required.
How many parts receipt inspection records should we have?+
This is a singleton. One record per workspace, set up once and maintained, rather than one per event. Other templates refer back to it.
Which programme does the parts receipt inspection belong to?+
It is part of Planned Maintenance. Planned work completed on time, with backlog age visible rather than aggregated away.
How is a parts receipt inspection scored?+
Scoring is pass rate. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the parts receipt inspection template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the parts receipt inspection library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowMaintain — asset maintenance. Work orders, planned maintenance, calibration, reliability and shutdowns.
Meet KnowMaintain→Sources
Sources
- ISO 55001 — Asset management systems
- ISO — International Organization for Standardization