Summary
In short
- A storeroom condition inspection is an inspection used in KnowMaintain that checks storage conditions, segregation, shelf life and preservation of held spares. It is built against ISO 55001 cl.8.1 and forms part of the Planned Maintenance programme.
- Run monthly. Completed by stores.
- The template holds 46 fields across 6 sections.
- Scoring is pass rate, where high is good.
- ISO 55001 is asset management systems. The international standard for getting value from physical assets across their whole life. Underpins the maintenance templates.
- It connects to the rest of the library: links Spare parts register.
What it is
What it is
What is a storeroom condition inspection?
A storeroom condition inspection is an inspection used in KnowMaintain that checks storage conditions, segregation, shelf life and preservation of held spares. It is built against ISO 55001 cl.8.1 and forms part of the Planned Maintenance programme.
When is a storeroom condition inspection completed?
A storeroom condition inspection is completed on the inspection frequency set in your programme, and again after any change to the asset or area. Run monthly.
When to use it
When to use it, and when not to
This inspection is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this inspection covers has occurred, or is about to
- The workspace is being set up, or the register needs an entry added or retired
- You are running the Planned Maintenance programme and this is one of its steps
- A linked record needs this one to exist: links spare parts register
Not for
- Parts Issue and Return Record, which records parts issued to a job and any returned unused.
- Parts Receipt Inspection, which inspects incoming spare parts for correct part number, damage, certification and food grade compliance.
- Obsolescence Review, which reviews spares and assets whose parts are no longer manufactured, and what the plan is before the last one is used.
- Anything outside KnowMaintain, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 55001Asset management systems
The international standard for getting value from physical assets across their whole life. Underpins the maintenance templates.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the storeroom condition inspection template based on?+
It is built against ISO 55001 cl.8.1. ISO 55001 is asset management systems. The international standard for getting value from physical assets across their whole life. Underpins the maintenance templates. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the storeroom condition inspection contain?+
There are 6 sections: header, environment, storage practice, organisation, related records, result. Together they hold 46 fields, 37 of which are required.
How many storeroom condition inspection records should we have?+
This is a singleton. One record per workspace, set up once and maintained, rather than one per event. Other templates refer back to it.
Which programme does the storeroom condition inspection belong to?+
It is part of Planned Maintenance. Planned work completed on time, with backlog age visible rather than aggregated away.
How is a storeroom condition inspection scored?+
Scoring is pass rate. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the storeroom condition inspection template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the storeroom condition inspection library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowMaintain — asset maintenance. Work orders, planned maintenance, calibration, reliability and shutdowns.
Meet KnowMaintain→Sources
Sources
- ISO 55001 — Asset management systems
- ISO — International Organization for Standardization