Summary
In short
- A policy statement record is a record used in KnowComply that holds a signed policy statement, its commitments and where it is displayed and communicated. It is built against ISO 45001 cl.5.2 and forms part of the Management System Governance programme.
- Reviewed yearly. Signed by top management.
- The template holds 45 fields across 5 sections.
- Scoring is policies current, where high is good.
- ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
- It connects to the rest of the library: links Document control, Management review.
What it is
What it is
What is a policy statement record?
A policy statement record is a record used in KnowComply that holds a signed policy statement, its commitments and where it is displayed and communicated. It is built against ISO 45001 cl.5.2 and forms part of the Management System Governance programme.
When is a policy statement record completed?
A policy statement record is completed at the moment the event happens, rather than reconstructed afterwards. Reviewed yearly.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- The workspace is being set up, or the register needs an entry added or retired
- You are running the Management System Governance programme and this is one of its steps
- A linked record needs this one to exist: links document control, management review
Not for
- Policy Communication Record, which records how a policy was communicated and to whom, including contractors and agency workers.
- Anything outside KnowComply, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 45001Occupational health and safety management systems
The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the policy statement record template based on?+
It is built against ISO 45001 cl.5.2. ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the policy statement record contain?+
There are 5 sections: header, content, currency, availability, outcome. Together they hold 45 fields, 39 of which are required.
How many policy statement record records should we have?+
This is a singleton. One record per workspace, set up once and maintained, rather than one per event. Other templates refer back to it.
Which programme does the policy statement record belong to?+
It is part of Management System Governance. One integrated system rather than four running in parallel and exhausting the same people.
How is a policy statement record scored?+
Scoring is policies current. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the policy statement record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the policy statement record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowComply — audit and governance. Audit programmes, legal register, management review, risk and certification.
Sources
Sources
- ISO 45001 — Occupational health and safety management systems
- ISO — International Organization for Standardization