Summary
In short
- A portable appliance test record is a record used in KnowSafe that records inspection and testing of portable electrical equipment, with the result and next due date. It is built against ISO 45001 cl.7.1 and forms part of the Electrical Safety and Arc Flash programme.
- Run at the interval set by risk. Completed by a competent tester.
- The template holds 44 fields across 4 sections, with items tested repeating for each entry.
- Scoring is compliance rate, where high is good.
- ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
- It connects to the rest of the library: links Tool register, Contractor equipment.
What it is
What it is
What is a portable appliance test record?
A portable appliance test record is a record used in KnowSafe that records inspection and testing of portable electrical equipment, with the result and next due date. It is built against ISO 45001 cl.7.1 and forms part of the Electrical Safety and Arc Flash programme.
When is a portable appliance test record completed?
A portable appliance test record is completed at the moment the event happens, rather than reconstructed afterwards. Run at the interval set by risk.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- The workspace is being set up, or the register needs an entry added or retired
- You are running the Electrical Safety and Arc Flash programme and this is one of its steps
- A linked record needs this one to exist: links tool register, contractor equipment
Not for
- Electrical Safety Risk Assessment, which assesses shock, arc flash and burn risk from work on or near electrical systems.
- Arc Flash Study Record, which records the incident energy calculation at each panel and the resulting boundary and PPE category.
- Live Working Justification Record, which records why work is being carried out live rather than dead, and who accepted that decision.
- Anything outside KnowSafe, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 45001Occupational health and safety management systems
The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the portable appliance test record template based on?+
It is built against ISO 45001 cl.7.1. ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the portable appliance test record contain?+
There are 4 sections: header, items tested, related records, round summary. Together they hold 44 fields, 31 of which are required.
How many portable appliance test record records should we have?+
This is a singleton. One record per workspace, set up once and maintained, rather than one per event. Other templates refer back to it.
Which programme does the portable appliance test record belong to?+
It is part of Electrical Safety and Arc Flash, Asset and Equipment Control. An arc flash study with current labels, authorised persons on record and live work justified in writing.
How is a portable appliance test record scored?+
Scoring is compliance rate. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the portable appliance test record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the portable appliance test record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowSafe — safety and compliance. Incidents, hazards, permits, inspections and the critical controls behind them.
Meet KnowSafe→Sources
Sources
- ISO 45001 — Occupational health and safety management systems
- ISO — International Organization for Standardization