Summary
In short
- A shipping document check is a checklist used in KnowLogistics that verifies the bill of lading, packing list, certificates and any regulated documentation before the vehicle moves. It is built against ISO 9001 cl.8.5.2 and forms part of the Outbound and Despatch programme.
- Completed per shipment. Carried out by despatch administration.
- The template holds 50 fields across 5 sections.
- Scoring is documents complete, where high is good.
- ISO 9001 is quality management systems. The international standard for consistently meeting customer and regulatory requirements. Certifiable.
- It connects to the rest of the library: links Traceability and Customs Documentation.
What it is
What it is
What is a shipping document check?
A shipping document check is a checklist used in KnowLogistics that verifies the bill of lading, packing list, certificates and any regulated documentation before the vehicle moves. It is built against ISO 9001 cl.8.5.2 and forms part of the Outbound and Despatch programme.
When is a shipping document check completed?
A shipping document check is completed at the point in the process the check protects, every time that process runs. Completed per shipment.
When to use it
When to use it, and when not to
This checklist is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this checklist covers has occurred, or is about to
- The workspace is being set up, or the register needs an entry added or retired
- You are running the Outbound and Despatch programme and this is one of its steps
- A linked record needs this one to exist: links traceability and customs documentation
Not for
- Load Tender Record, which records a load offered to a carrier, the rate agreed and whether it was accepted or refused.
- Dispatch Release Check, which the final check before a load leaves, covering documents, temperature, securement, seal and count.
- Proof of Delivery Exception, which records a delivery that did not complete cleanly: refused, short, damaged, late or signed with a notation.
- Anything outside KnowLogistics, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 9001Quality management systems
The international standard for consistently meeting customer and regulatory requirements. Certifiable.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the shipping document check template based on?+
It is built against ISO 9001 cl.8.5.2. ISO 9001 is quality management systems. The international standard for consistently meeting customer and regulatory requirements. Certifiable. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the shipping document check contain?+
There are 5 sections: header, core documents, product documents, regulated documents, outcome. Together they hold 50 fields, 42 of which are required.
How many shipping document check records should we have?+
This is a singleton. One record per workspace, set up once and maintained, rather than one per event. Other templates refer back to it.
Which programme does the shipping document check belong to?+
It is part of Outbound and Despatch. Loads leaving complete and documented, with exceptions recorded where they happened.
How is a shipping document check scored?+
Scoring is documents complete. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the shipping document check template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the shipping document check library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowLogistics — supply chain execution. Inbound, outbound, inventory, yard, claims, supplier lifecycle and customs.
Meet KnowLogistics→Sources
Sources
- ISO 9001 — Quality management systems
- ISO — International Organization for Standardization