Summary
In short
- A vaccination record is a record used in KnowHealth that records vaccinations offered and given where a role carries biological risk. It is built against OSHA 1910.1030 and forms part of the Occupational Health Surveillance programme.
- Updated as vaccinations are given. Managed by occupational health.
- The template holds 35 fields across 4 sections, with administration repeating for each entry.
- OSHA 1910.1030 is bloodborne pathogens. Exposure control for blood and other potentially infectious material.
- It connects to the rest of the library: links Worker.
What it is
What it is
What is a vaccination record?
A vaccination record is a record used in KnowHealth that records vaccinations offered and given where a role carries biological risk. It is built against OSHA 1910.1030 and forms part of the Occupational Health Surveillance programme.
When is a vaccination record completed?
A vaccination record is completed at the moment the event happens, rather than reconstructed afterwards. Updated as vaccinations are given.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form VAC-2026-000
- You are running the Occupational Health Surveillance programme and this is one of its steps
- A linked record needs this one to exist: links worker
Not for
- Health Surveillance Plan, which sets out which workers need which health checks, how often and why.
- Pre-Placement Health Assessment, which assesses whether a worker can safely perform the physical demands of a role, before they start.
- Periodic Health Assessment, which a scheduled health check for workers exposed to specific hazards.
- Anything outside KnowHealth, which belongs in the workspace that owns that process
Standards
What it is built against
OSHA 1910.1030Bloodborne pathogens
Exposure control for blood and other potentially infectious material.
OSHAOccupational Safety and Health Administration
The United States workplace safety regulator. Its standards are law where they apply.
FAQ
Frequently asked questions
What is the vaccination record template based on?+
It is built against OSHA 1910.1030. OSHA 1910.1030 is bloodborne pathogens. Exposure control for blood and other potentially infectious material. OSHA is occupational Safety and Health Administration. The United States workplace safety regulator. Its standards are law where they apply.
What sections does the vaccination record contain?+
There are 4 sections: header, offer and consent, administration, status. Together they hold 35 fields, 26 of which are required.
How often is a vaccination record raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form VAC-2026-000, so it can be traced and referenced from other records.
Which programme does the vaccination record belong to?+
It is part of Occupational Health Surveillance. A monitoring plan per exposure group, with surveillance findings feeding back into the controls.
Can the vaccination record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the vaccination record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowHealth — employee wellbeing. Exposure monitoring, health surveillance, case management and return to work.
Meet KnowHealth→Sources
Sources
- OSHA 1910.1030 — Bloodborne pathogens
- OSHA — Occupational Safety and Health Administration