Summary
In short
- A vulnerable worker register is a register used in KnowSafe that holds the workers who currently need additional consideration, with the adjustment in place and its review date. It is built against ISO 45001 cl.5.4 and forms part of the Vulnerable and Temporary Workers programme.
- Maintained by HR with strict access control. Exists so adjustments are not forgotten at the next roster change.
- The template holds 37 fields across 4 sections, with entries repeating for each entry.
- Scoring is reviews current, where high is good.
- ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
- It connects to the rest of the library: links Adjustment records, Restrictions.
What it is
What it is
What is a vulnerable worker register?
A vulnerable worker register is a register used in KnowSafe that holds the workers who currently need additional consideration, with the adjustment in place and its review date. It is built against ISO 45001 cl.5.4 and forms part of the Vulnerable and Temporary Workers programme.
When is a vulnerable worker register completed?
A vulnerable worker register is completed once at set up, then whenever an entry is added, changed or retired. Maintained by HR with strict access control.
When to use it
When to use it, and when not to
This register is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this register covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form VWR-2026-000
- You are running the Vulnerable and Temporary Workers programme and this is one of its steps
- A linked record needs this one to exist: links adjustment records, restrictions
Not for
- Young Worker Risk Assessment, which assesses the additional risk to workers under eighteen, covering inexperience, awareness and prohibited tasks.
- New and Expectant Mother Assessment, which assesses the workplace for a worker who is pregnant, has recently given birth or is breastfeeding.
- Temporary and Agency Worker Review, which reviews whether agency and short term workers receive the same induction, training and supervision as permanent staff.
- Anything outside KnowSafe, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 45001Occupational health and safety management systems
The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the vulnerable worker register template based on?+
It is built against ISO 45001 cl.5.4. ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the vulnerable worker register contain?+
There are 4 sections: header, register control, entries, register health. Together they hold 37 fields, 29 of which are required.
How often is a vulnerable worker register raised?+
A new record is raised once at set up, then whenever an entry is added, changed or retired. Each one is given an ID in the form VWR-2026-000, so it can be traced and referenced from other records.
Which programme does the vulnerable worker register belong to?+
It is part of Vulnerable and Temporary Workers. Restrictions that survive a change of supervisor, and a register that makes them visible.
How is a vulnerable worker register scored?+
Scoring is reviews current. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the vulnerable worker register template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the vulnerable worker register library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowSafe — safety and compliance. Incidents, hazards, permits, inspections and the critical controls behind them.
Meet KnowSafe→Sources
Sources
- ISO 45001 — Occupational health and safety management systems
- ISO — International Organization for Standardization