Summary
In short
- A workplace adjustment record is a record used in KnowSafe that records an adjustment made so somebody can do their job safely, whatever the underlying reason. It is built against ISO 45001 cl.8.1 and forms part of the Vulnerable and Temporary Workers programme.
- Raised when a need is identified. Completed by the manager.
- The template holds 33 fields across 4 sections.
- Scoring is adjustments in place, where high is good.
- ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
- It connects to the rest of the library: links Restrictions, Occupational health.
What it is
What it is
What is a workplace adjustment record?
A workplace adjustment record is a record used in KnowSafe that records an adjustment made so somebody can do their job safely, whatever the underlying reason. It is built against ISO 45001 cl.8.1 and forms part of the Vulnerable and Temporary Workers programme.
When is a workplace adjustment record completed?
A workplace adjustment record is completed at the moment the event happens, rather than reconstructed afterwards. Raised when a need is identified.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form WAR-2026-000
- You are running the Vulnerable and Temporary Workers programme and this is one of its steps
- A linked record needs this one to exist: links restrictions, occupational health
Not for
- Young Worker Risk Assessment, which assesses the additional risk to workers under eighteen, covering inexperience, awareness and prohibited tasks.
- New and Expectant Mother Assessment, which assesses the workplace for a worker who is pregnant, has recently given birth or is breastfeeding.
- Temporary and Agency Worker Review, which reviews whether agency and short term workers receive the same induction, training and supervision as permanent staff.
- Anything outside KnowSafe, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 45001Occupational health and safety management systems
The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the workplace adjustment record template based on?+
It is built against ISO 45001 cl.8.1. ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the workplace adjustment record contain?+
There are 4 sections: header, the adjustment, making it work, review. Together they hold 33 fields, 23 of which are required.
How often is a workplace adjustment record raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form WAR-2026-000, so it can be traced and referenced from other records.
Which programme does the workplace adjustment record belong to?+
It is part of Vulnerable and Temporary Workers. Restrictions that survive a change of supervisor, and a register that makes them visible.
How is a workplace adjustment record scored?+
Scoring is adjustments in place. High is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the workplace adjustment record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the workplace adjustment record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowSafe — safety and compliance. Incidents, hazards, permits, inspections and the critical controls behind them.
Meet KnowSafe→Sources
Sources
- ISO 45001 — Occupational health and safety management systems
- ISO — International Organization for Standardization