Summary
In short
- A work restriction record is a record used in KnowHealth that records what a worker can and cannot do while recovering, and for how long. It is built against ADA, WCB guidance and forms part of the Return to Work programme.
- Completed when restrictions are issued. Managed by occupational health with the supervisor.
- The template holds 42 fields across 4 sections.
- WCB is workers compensation board. Provincial injury reporting, claims and return to work obligations.
- It connects to the rest of the library: links Worker, Job.
What it is
What it is
What is a work restriction record?
A work restriction record is a record used in KnowHealth that records what a worker can and cannot do while recovering, and for how long. It is built against ADA, WCB guidance and forms part of the Return to Work programme.
When is a work restriction record completed?
A work restriction record is completed at the moment the event happens, rather than reconstructed afterwards. Completed when restrictions are issued.
When to use it
When to use it, and when not to
This record is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this record covers has occurred, or is about to
- A new record is needed; each one gets its own ID in the form WR-2026-000
- You are running the Return to Work programme and this is one of its steps
- A linked record needs this one to exist: links worker, job
Not for
- Modified Duty Plan, which sets out the temporary duties a recovering worker will perform.
- Return to Work Interview, which records the conversation on return from any absence, covering fitness, adjustments and whether work contributed.
- Return to Work Programme Plan, which sets out how the site brings people back to work after injury or illness, covering triggers, roles, timescales and the duties that are actually available.
- Anything outside KnowHealth, which belongs in the workspace that owns that process
Standards
What it is built against
WCBWorkers compensation board
Provincial injury reporting, claims and return to work obligations.
ADAAccessibility and accommodation law
Duty to accommodate disability in employment, including workplace adjustments.
FAQ
Frequently asked questions
What is the work restriction record template based on?+
It is built against ADA, WCB guidance. WCB is workers compensation board. Provincial injury reporting, claims and return to work obligations. ADA is accessibility and accommodation law. Duty to accommodate disability in employment, including workplace adjustments.
What sections does the work restriction record contain?+
There are 4 sections: header, restrictions, duration and review, communication and effect. Together they hold 42 fields, 22 of which are required.
How often is a work restriction record raised?+
A new record is raised at the moment the event happens, rather than reconstructed afterwards. Each one is given an ID in the form WR-2026-000, so it can be traced and referenced from other records.
Which programme does the work restriction record belong to?+
It is part of Return to Work. Shorter absences, sustained returns, and work related cases fed back into risk control.
Can the work restriction record template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the work restriction record library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowHealth — employee wellbeing. Exposure monitoring, health surveillance, case management and return to work.
Meet KnowHealth→Sources
Sources
- WCB — Workers compensation board
- ADA — Accessibility and accommodation law