Summary
In short
- An absence trend review is a review used in KnowHealth that reviews absence patterns by area, shift and cause category to find where work is making people ill. It is built against ISO 45001 cl.9.1 and forms part of the Return to Work programme.
- Run quarterly. Carried out by HR with occupational health.
- The template holds 42 fields across 5 sections.
- Scoring is absence rate, where low is good.
- ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
- It connects to the rest of the library: links Case management, Workload review.
What it is
What it is
What is an absence trend review?
An absence trend review is a review used in KnowHealth that reviews absence patterns by area, shift and cause category to find where work is making people ill. It is built against ISO 45001 cl.9.1 and forms part of the Return to Work programme.
When is an absence trend review completed?
An absence trend review is completed at the review interval, and after any trigger event. Run quarterly.
When to use it
When to use it, and when not to
This review is one step in a larger programme. Using it for work that belongs to a neighbouring template produces records that are hard to report on later.
Use it for
- The event or activity this review covers has occurred, or is about to
- The workspace is being set up, or the register needs an entry added or retired
- You are running the Return to Work programme and this is one of its steps
- A linked record needs this one to exist: links case management, workload review
Not for
- Health Screening Event Record, which records a voluntary screening event covering blood pressure, general health or similar, with uptake and anonymised outcomes.
- Anything outside KnowHealth, which belongs in the workspace that owns that process
Standards
What it is built against
ISO 45001Occupational health and safety management systems
The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library.
ISOInternational Organization for Standardization
A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
FAQ
Frequently asked questions
What is the absence trend review template based on?+
It is built against ISO 45001 cl.9.1. ISO 45001 is occupational health and safety management systems. The international standard for managing worker health and safety. Certifiable, and the backbone of most of this library. ISO is international Organization for Standardization. A voluntary international standard. Widely adopted, often required by customers, and certifiable where a management system standard.
What sections does the absence trend review contain?+
There are 5 sections: header, pattern, causes, management quality, outcome. Together they hold 42 fields, 37 of which are required.
How many absence trend review records should we have?+
This is a singleton. One record per workspace, set up once and maintained, rather than one per event. Other templates refer back to it.
Which programme does the absence trend review belong to?+
It is part of Return to Work, Ergonomics and MSD Prevention, Wellbeing and Mental Health. Shorter absences, sustained returns, and work related cases fed back into risk control.
How is an absence trend review scored?+
Scoring is absence rate. Low is good. Scores exist to make the form tell you something, not to produce a percentage for its own sake.
Can the absence trend review template be changed?+
Yes. Every field, option, score and conditional rule is editable, and the links to other templates come with it. Most teams install it as it is, run it for a cycle, then adjust.
The agents
What the agents do with it
The form is the easy part. Keeping it current, routing it to the right owner and holding the evidence together is the work that actually slips.
Holds the absence trend review library against your registers, routes each record to its owner, and keeps the evidence trail together.
Coordinates the crew, rolls completion and exceptions into one view, and holds every write for your approval before it touches a record.
This template lives in KnowHealth — employee wellbeing. Exposure monitoring, health surveillance, case management and return to work.
Meet KnowHealth→Sources
Sources
- ISO 45001 — Occupational health and safety management systems
- ISO — International Organization for Standardization